Constitution& By-Laws

Article I Name
SECTION I: This body shall be known as the National Education Association Hispanic Caucus
(To be referred to as NEA/HC).
Article II Purpose
SECTION 1: To recruit all Hispanic NEA members as members of the NEA/HC.
SECTION 2: To promote and protect the professional rights, welfare, and human rights of Hispanics.
SECTION 3: To assist Hispanics to assume leadership positions at all levels of the NEA.
SECTION 4: To assist and monitor the NEA with its decision-making policies concerning Hispanics.
SECTION 5: To continually educate and sensitize the NEA and the nation about the needs of Hispanics in the United States and the Commonwealth of Puerto Rico.
SECTION 6: To continually educate and monitor the NEA’S implementation of its affirmative action policies for employments and promotion of Hispanics.
SECTION 7: To advocate excellence in the education of Hispanics in the United States, its territories, and the Commonwealth of Puerto Rico.
SECTION 8: To promote the contributions and achievements of Hispanics in the NEA.
Article III  Membership
SECTION 1: Active membership shall be open to all Hispanic members of the NEA and to all members who support the purpose of the NEA Hispanic Caucus. Any active member is entitled to vote; however, only those who are actively engaged in public education employment may hold executive office or liaison.
SECTION 2: Active members shall:

  1. Be eligible to vote;
  2. Be eligible to hold elected and appointed offices;
  3. Have the right to attend and participate in NEA/HC meetings and activities; and
  4. Receive communications of NEA/HC activities and NEA activities affecting Hispanics.
SECTION 3: Associate membership shall be open to all NEA members and NEA staff who support the purpose of the NEA Hispanic Caucus. Associate members shall have all the rights to active membership except the right to make motions, vote, and hold office.
SECTION 4: Annual dues shall be the following:
A.         Active membership shall be $20.00
B.         Associate membership shall be $15.00
C.         Student membership shall be $10.00 and
D.         Two dollars ($2.00) of both active and associate membership dues shall be
            Designated for the Leadership Development Fund.
SECTION 5: The membership year shall run from July 1st to June 30th
Article IV Officers and Duties
SECTION 1: The officers of the NEA/HC shall be the Chairperson, Vice-Chairperson, Secretary, and Treasurer.
SECTION 2: The officers shall comprise the NEA/HC Executive Committee.
SECTION 3: The term of office for all officers of NEA/HC shall be limited go no more than two (2) consecutive two-year terms.
SECTION 4: In the even numbered years, the chairperson and secretary shall be elected by the NEA/HC active members present at the NEA Annual Meeting.
SECTION 5: In the odd numbers year, the vice-chairperson and the treasurer shall be elected by the NEA/ HC active members present at the NEA Annual Meeting.
SECTION 6: The Chairperson shall:

  1. Chair all NEA/HC meetings except the regional caucus meetings;
  2. Be the official spokesperson and representative of the NEA/HC;
  3. Be the nominee to the NEA president for the NEA Board of Directors non-voting position, or, if unable to perform the duty name a designee;
  4. Be the official observer for the NEA PAC meeting;
  5. Prepare the agenda for all NEA/HC meetings;
  6. Recommend liaisons for all NEA/HC committee;
  7. Appoint NEA/HC active members to NEA/HC committees;
  8. Authorize the expenditure of the NEA/HC funds;
  9. Communicate regularly with the members of the NEA/HC through minimum three (3) issues of the NEA/HC official newsletter La Voz;
  10. Delegate, as needed, duties to the NEA/HC officers, Regional Directors, and members of the NEA/HC;
K.      Meet at least three (3) times a year with the NEA/HC Executive Committee;

L.       Meet with the officers and regional directors at the Hispanic Caucus Issues Conference, Ethnic Leaders Meeting, and at least once before the end of the Representative Assembly; and

M.   Conduct two conference calls/electronic meetings with the officers and regional directors, one during the fall and one during the spring.

 

SECTION 7: The Vice-Chairperson Shall:

A.      Perform the duties of the Chairperson if the Chairperson is unable to fulfill the duties of the office;

B.      Chair the Screening and Endorsing Committee;

C.      Coordinate all the activities surrounding the distribution and collection of NEA/HC membership forms;

D.     Submit a minimum of one article for publication in La Voz,

E.      Act as a Hispanic Caucus Newsletter Editor. The Newsletter shall be published a minimum of three issues and shall be called La Voz; F. Assumed other duties as assigned.

SECTION 8: The Secretary shall:

A.      Perform the duties of the Chairperson if the Chairperson and or the Vice Chairperson is unable to fulfill the duties;

B.      Keep records of all official meetings of the NEA/HC, except the Regional Caucus meetings;

C.      Distribute copies of the minutes of the NEA/HC meetings at the NEA/HC Annual Meeting;

D.     Prepare and distribute an official roster for the Elections Committee at the NEA/HC       Annual Meeting;

E.      Keep a current, updated roster of the NEA/HC membership;

F.       Serve as a chairperson of the membership committee;

G.     Submit a minimum of one article for publication in La Voz; and

H.     Assume duties as assigned.

SECTION 9: The Treasurer shall:

  1. Perform the duties of the Chairperson, if the chairperson, Vice Chairperson, or Secretary is unable to fulfill the duties;
  2. Receive and have custody of ALL NEA/HC funds;
  3. Make expenditures as authorized by the Chairperson;
  4. Provide a financial statement of the NEA/HC at the NEA Annual Meeting;
  5. Make quarterly financial reports to the NEA Hispanic Caucus Officers;
  6. Coordinate all activities related to the NEA/HC booth at the NEA Annual Meeting;
  7. Chair the leadership Development Fund Committee;
  8. Submit a minimum of one article for publication in La Voz; and;
  9. Assume other duties as assigned;
Article V: Board of Directors        
SECTION 1: The Board of Directors shall include the Executive Committee, the Regional               Directors, the Retiree Director, and the Educational Support Professional Director.
SECTION 2: All members of the Board of Directors shall:

A.      Maintain active membership in the NEA Hispanic Caucus through their entire term of office; and

B.      Attend the NEA Annual Meeting each year of their entire term of office.

Article VI: Board of Directors/Regional Directors
SECTION 1: The NEA/HC shall have Regional Directors for each NEA region.
SECTION 2: In odd numbered years, Regional Directors from the Pacific, Midwest,
and Western regions shall be elected.
SECTION 3: The Regional Directors Shall:

A.      Report to the Chairperson on a regular basis;

B.      Communicate with the NEA/HC members from their regions;

C.      Chair the NEA/HC meeting at their NEA Regional Leadership Conference and at their Regional Minority Leadership Training Conference. (In the event that the regional director is not available, an officer of the Caucus shall conduct the meeting. If that individual is not available, the NEA Board of Directors member who is an active member in the Caucus shall conduct the meeting. A cadre trainer who is an active member of the Caucus may conduct the meeting in the event that the NEA Board of Directors member is not available.);

D.     Provide written reports of their Regional Meeting to the NEA/HC Executive Committee within seven (7) days of the end of the Regional Meeting;

E.      Submit a minimum of one article for publication in La Voz;

F.       Serve on the Membership Committee; and

G.     Help to staff the NEA/HC fund-raising booth at the NEA Annual Meeting

Article VII  Board of Directors/Retiree Director
SECTION 1: The NEA/HC shall have a Retiree Director.
SECTION 2: The Retiree Director shall be elected in odd years.  

  1. Report to the Chairperson on a regular basis;
  2. Communicate with the NEA/HC meeting with the Regional Director at the NEA Regional
  3. Leadership Conference and at the Regional Minority Leadership Conference;
  4. Co-chair the NEA/HC meeting with the Regional Director at the NEA Regional Leadership Conference and at the Regional Minority Leadership Conference;
  5. Provide reports of the Regional Meetings, in conjunction with Regional Director, to the NEA/HC Executive Committee;
  6. Submit a minimum of one article for publication in La Voz; and
  7. Help to staff the NEA/HC fund raising booth at the NEA Annual Meeting
  8. Communicate with the NEA/HC meeting with the Regional Director at the NEA Regional
Article VIII Board of Directors/Educational Support Professional Director
SECTION 1: The NEA/HC shall have an Educational Support Professional Director
SECTION 2: The Educational Support Professional Director shall be elected in even numbered years.
SECTION 3: The Educational Support Professional Director shall:

A.      Report to the Chairperson on a regular basis;

B.      Communicate with the NEA/HC educational support professional members.

C.      Co-chair the NEA/HC meeting with the Regional Director at the NEA Regional Leadership Conference and at the Regional Minority Leadership Conference;

D.     Provide reports of the Regional Meetings, in conjunction with Regional Director, to the NEA/HC Executive Committee;

E.      Submit a minimum of one article for publication in La Voz; and

F.       Help to staff the NEA/HC fund raising booth at the NEA Annual Meeting.

Article IX Special Standing Committee
SECTION 1: Screening and Endorsing Committee (to be referred to as SEC)

A.      The purpose of the SEC shall be to bring to the NEA/HC membership recommendations of endorsements for NEA candidates.

B.      Composition

1.      The Sec shall be composed of seven (7) active NEA/HC members.

2.      The NEA/HC Vice Chairperson shall serve as the chair.

3.      The other six members shall be appointed by the NEA/HC Chair.

4.      The SEC shall have a minimum of three (3) NEA/HC officers and/or Regional        Directors.

C.      Duties

1.      The SEC shall establish its rules and action

2.      The SEC shall interview candidates for NEA elections.

3.      The SEC shall bring a recommendation to the NEA/HC membership at the first meeting of the NEA/HC at the NEA Annual Meeting.

4.      If the SEC determines that interviews are not necessary (i.e. the number of candidates equals the number of positions, previous NEA/HC support, etc).

They can dispense with the interview and bring a recommendation of endorsement with appropriate rational to the first meeting of the Annual Meeting.

5. The SEC can bring a recommendation of “No Endorsement” or they can bring forth no endorsement recommendation.

6. Only the SEC shall bring forth recommendations for endorsement.

7. Endorsement shall require 2/3’s vote in the affirmative.

8. The timeline for numbers 3 and 4 above may be adjusted if necessary, with appropriate rationale.

 

SECTION 2: Leadership Development Fund Committee (to be referred to as LDFC)

A.      The purpose of the LDFC shall be to monitor and to allocate monies in the Leadership Development Fund. The fund was established to assist active NEA/HC members who are seeking NEA offices.

B.      The LDFC shall be comprised of five (5) active members of the NEA/HC. The NEA/HC Treasurer shall serve as the Chair.

The other four (4) members shall be appointed by the NEA/HC Chair. C. The LDFC shall:

1.      Determine the use of the membership dues contribution designated for the Leadership Development Fund;

2.      Coordinate fundraising activities; and

3.      Develop criteria for distribution of the funds in accordance with the Leadership Development Fund Policy.

D. Fund and Expenditure

1.      The LDF shall be funded through a $2.00 membership dues allocation designated for the LDF.

2.      At no time shall the fund balance go below $3,000

3.      Any expenditures shall require a 2/3’s vote in the affirmative by the active NEA/HC members present at one of the general meetings held at the NEA Annual Meeting.

SECTION 3: Membership Committee

A.      The purpose of the Membership Committee is to promote and increase membership and to assist with the processing of membership.

B.      The Membership Committee shall consist of the Secretary and the Regional Directors.

C.      The Secretary shall serve as a chair and delegate responsibilities as necessary.

Article X: Election Committee (to be referred to as EC)
SECTION 1: Composition

  1. NEA/HC Chair shall appoint the Chair of the EC. The EC Chair cannot be an NEA/HC officer.
  2. The EC Chair shall have the responsibility of selecting the remaining members of the EC.
  3. The Election Committee shall be comprised of five (5) to seven (7) active NEA/HC members.
  4. Members of the EC shall be broadly representative of the Hispanic Caucus membership.
SECTION 2: Rules of Operation

A.     The work of the EC is dictated by the Bylaws.

B.     Prior to the second meeting of the NEA/HC, the EC shall establish the lottery system that will be used to place candidates on the ballots.

C.     The EC Chair shall work with the EC in establishing rules that are not addressed by the Bylaws.

Article XI: Election Procedures
SECTION 1: Notice

A. No later than thirty (30) days prior to the NEA annual meeting, the following will be published and distributed to the current NEA/HC members:

1.      The election timeline as contained in the bylaws;

2.      The elected position (s) to be filled;

3.      Incumbents, if any, and their eligibility for reelection; and

4.      The declaration of candidacy form.

SECTION 2: Nominations

Candidates for NEA/HC offices may file for nominations or be nominated from the floor.

Candidates filing for office must file a nomination form with the EC no later than 15 minutes following the closing of the first (1st) meeting of the NEA/HC.

Candidates may be nominated from the floor at the second (2nd) meeting of the NEA/ HC at the NEA Annual Meeting.

SECTION 3: Speeches

  1. Speeches shall be given at the second (2nd) meeting of the NEA/HC Annual Meeting.
  2. Candidates shall be allowed two (2) minutes for speeches.
SECTION 4: Campaigning

A.      Candidates statements submitted on the nomination form shall be reproduced by the secretary and distributed at the second (2nd) meeting of the NEA/HC at the NEA Annual Meeting.

B.      Candidates may distribute their own campaign materials at any and all meetings.

C.      Campaigning shall be conducted up until the closing of the polls.

D.     Campaigning shall not be conducted within fifty feet of the polls on the day of the              election.

E.      Campaigning shall be conducted in an ethical and respectfully manner.

SECTION 5: Elections and Acclamation:

A.      If there is only one candidate for the offices of Chairperson, Vice Chairperson, Secretary, or Treasurer, the body may vote to elect the candidate by acclamation.

B.      The vote shall require a 2/3’s affirmative vote of the active NEA/HC members present at the meeting.

C.      The vote shall deem the candidate elected and shall not be included as part of the following elections process.

SECTION 6: Ballots

A.      The lottery shall take place immediately following the close of the second meeting of the NEA/HC at the NEA Annual Meeting.

B.      At this time, the candidates and /or their designees shall meet with the EC.

C.      The lottery shall be conducted under the supervision of the EC Chairperson.

D.     The lottery shall utilize the lottery system established by the EC.

E.      If a candidate or his/her designee is not present, it will be the responsibility of the EC chairperson to name a member of the EC as a designee for the candidate.

SECTION 7: Posting of Eligible Voter Lists

A.      A preliminary list of eligible voters shall be posted by the Secretary on the third (3rd) day of the NEA/HC meeting at the NEA Annual Meeting.

B.      A final list of eligible voters shall be posted by the secretary on the fourth (4th) and fifth (5th) days of the NEA/HC meeting at the NEA Annual Meeting.

C.      A list of eligible voters, indicating who voted, shall be posted by the EC following the announcement of the election results.

SECTION 8: Voting

A.     Eligibility for voting will be as follows: active members must have filled out a membership form, paid their dues and submitted their form tot the NEA/HC prior to 6:00 p.m. of the third day of the NEA Annual Meeting.

B.    Voting shall take place on the fifth (5th) day of the NEA Annual Meeting between 12:00
        p.m. and 3:00 p.m. at the NEA/HC Annual Meeting.
C.     Voting time and site may be changed  upon prior notification.
SECTION 9: Officers shall be elected by a plurality of the costs cast by active NEA/HC members by secret ballots.
SECTION 10: Regional Directors shall be elected by a plurality of the costs cast by active NEA/HC members from their region. This election shall take place during the regular voting process and shall utilize a secret ballot.
SECTION 11: In case of a tie, a run-off election shall be held on the same day immediately following the regular election. The election shall be conducted using the election procedures delineated in Article VIII.
SECTION 12: Elected officers shall take office as the last order of business at the last meeting of the NEA/HC at the NEA Annual Meeting.
SECTION 13: Recall or elected officers/ regional directors

A.      A recall election may be called for any officer or regional director for malfeasance or nonfeasance.

B.      A petition bearing the signatures of sixty percent (60%) of the NEA/HC membership (for officers) or sixty (60%) of the regional membership (for regional directors) and the concerns/reason for the recall shall be presented to the Executive Committee.

C.      If the Executive Committee determines that the concerns and the signatures are valid, they shall call for a recall election.

D.     Said election shall take place utilizing the election process.

E.      Recall elections shall require 2/3’s vote in the affirmative.

F.       If a recall election for a regional director is not called for at the NEA Annual Meeting, the Chair shall appoint an interim Regional Director who shall fill said position until the regular elections at the following NEA Annual Meeting.

Article XII: Vacancies
SECTION 1: If a vacancy occurs in the office of the chairperson, the vacancy shall be filled in  the manner
outlined in Article IV. The interim Chairperson shall serve in the position until the next NEA/HC
meeting at the NEA Annual Meeting.
SECTION 2: If a vacancy occurs in any other elected office, the NEA/HC Chairperson shall appoint an active member of NEA/HC to fill the position until the next annual NEA/HC meeting.
Article XIII:.       General Membership Meetings         
SECTION 1: The NEA/HC shall have at least one general meeting a year. This meeting shall be in conjunction with the NEA Annual Meeting.
SECTION 2: NEA/HC active members present at a general meeting shall comprise a quorum and shall be the primary policymaking and legislative body of the NEA/HC.
Article XIV NEA Ethnic Minority Affairs Committee (NEA/EMAC)
SECTION 1: The officers of the NEA/HC shall be the official recommendation to the NEA President as Hispanic representatives on the NEA/EMAC.
SECTION 2: NEA/HC active members present at a general meeting shall comprise a quorum and shall be the primary policymaking and legislative body of the NEA/HC.
Article XV Amendments to the Bylaws
SECTION 1: The Bylaws of the NEA shall be amended in the following manner:

A.      Proposed Bylaws amendments shall be submitted in writing to the NEA/HC Chairperson no later than sixty (60) days prior to the NEA Annual meeting.

B.      These proposed changes will be published and distributed to the current NEA/HC members no later than thirty (30) days prior to the NEA Annual Meetings.

C.      Action on these proposed Bylaw amendments will be taken as part of the NEA/HC business during the first three (3) meetings at the NEA Annual Meetings.

D.     A two thirds (2/3) vote of the active NEA/HC members present at the first three meetings of the NEA/HC is required to amend the Bylaws of the NEA/HC.

SECTION 2: Newly amended Bylaws shall take effect at the close of the NEA Annual Meeting.
SECTION 3: Upon approval of the bylaws changes, the officers shall make any necessary editorial changes in order to maintain a consistent format.
SECTION 4: Bylaws amendments may be submitted to the NEA/HC Chairperson by any active member.
Article XVI Rules of Operation
SECTION 1: The NEA/HC shall operate using the Standing Rules adopted by the NEA/HC at its annual meeting.

A.      Amendments to the Standing Rules shall require a 2/3’s vote.

B.      Suspensions to the Standing Rules shall require a 2/3’s vote.

SECTION 2: Roberts Rules of Order, newly revised, shall be the authority on all questions of procedure not specified in the Bylaws or the NEA/HC Standing Rules.
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